I few days ago, I published an article about using paragraph formatting rather than tabs and said it was the number one wish of mine as an editor. However, it's hard for me to say this isn't #1. This one is strictly formatting, but doing this would save SO MUCH TIME. You may be paying by the job rather than by the hour, but it would get the finished product back in your hands sooner.
The desire to see your work look like a "real book" is strong. Especially for new authors. In fact, I used to to this myself, and then would berate myself over and over, later on, when I had to undo everything to actually format the book.
If you want to play around and see what your chapters will look like, or choose small art work to accompany breaks, or whatever... just do it with a few chapters for your own enjoyment or education. This is a good way to test things and see what look you like.
It would be best for the formatter if you just sent the text, with the paragraph indents created as described in Help Your Editor -1. Leave out any other formatting "stuff" except maybe a new page for chapter breaks.
Why? All the formatting you have added will probably need to be stripped out so it can be done correctly.
Things that are a nightmare for a formatter: Using the tab key. Adding a space before every paragraph (this makes no sense to me but I know two authors that must have a nervous habit of doing this). Using the space bar to center or arrange elements. Adding extra carriage returns.
DO NOT add your own page numbers. DO NOT add your own headers and footers. DO NOT set up the page size. DO NOT use two spaces between sentences.
If you want to show the formatter an example of your desired finished product, just send those sample chapters you've been playing with.
Even better... you could copy the manuscript into a program like Notepad that takes out all the extra stuff. It has to be something that truly reduces the MS to text. Even Wordpad will keep a lot of the formatting. Save it as a *.txt file and send that to your editor.
Note various of the no-nos I mentioned in the graphic below. You can click to make it larger. I have turned on the pilcrow (formatting marks) to show them. You can do the same thing, and then you can see if your MS is a mess.
Note the following in this sample: Author has created a page break by hitting the return several times. Author has tried to center text with the space bar. Author has added page numbers. Author has added a header. Author has hit the space bar at the beginning of the paragraph.
Here is what the final copy will look like for that same section.
Your formatter should be able to clean it up no matter what, but the time spent can affect your price and your working relationship.
Samples are from the forthcoming book, The Kommandant's Last Battle, by A. Katie Wood. It will be released in December 2024, assuming I can get the formatting done fast enough. The story is a WWII romance.
